Board Positions and Duties

NMSHA Board Members attend ASHA Convention, November 2016.  Shelly Kastler-Davis, Krista Claflin, Sandra Nettleton, and Michael Kaplan

NMSHA Board Members attend ASHA Convention, November 2016. Shelly Kastler-Davis, Krista Claflin, Sandra Nettleton, and Michael Kaplan

NMSHA EXECUTIVE BOARD
POSITIONS AND DUTIES

President

Bylaws: The President shall serve as chair of the Executive Board and business meetings of the Association, as a liaison with the American Speech-Language and Hearing association, as a coordinator of the functions of the Executive Board and the Association, as a spokesperson for the Association, and automatically becomes Past President at the end of the term as President.

Duties:

  1. Preside at the meetings of the Association and the Executive Board.
    1. Prepare the agendas for Board meetings and the annual Association business meeting.
    2. Distribute information for each meeting.
    3. Collaborate with Vice President of Communications for minutes.
  2. Together, with the appropriate Vice Presidents, negotiate all contracts including, but not exclusive to:
    1. NMSHA Administrative Assistant – due in June
    2. Lobbyist – due in December
  3. Sign all contracts for the Association.
  4. Serve as a liaison between the Association and other related state and national associations (e.g. CSAP, ASHA, RLD).
  5. Appoint an Association Parliamentarian.
  6. Establish ad hoc committees and appoint chairs.
  7. Establish standing or interim committees.
  8. Work cooperatively with the Vice President of Administration and Planning to establish the Association’s budget timeline.
  9. Monitor the Association’s budget.
  10. Coordinate emergency meetings or decisions/actions that are necessary between regularly scheduled meetings.
  11. Serve as the official spokesperson for the Association.
  12. Oversee the corporate function of the Association.
  13. Maintain the President’s policy and procedure manual (e.g. lobbyist contract, timelines, contacts, Administrative Assistant job duties).
  14. Perform other duties as are customary to the office of the President.

President Elect (in the immediate year following election to office)

Bylaws: The president- elect shall perform the duties of the president in the absence of the president, chair the nominating committee, serve as liaison with the licensing boards, assist the president, and automatically become president at the end of the term of president elect.

Duties:

1. Assume the duties of the president in the absence of the President.
2. Chair the nominating committee and secure nominations for Board member positions.
3. Serve as a liaison to the licensing boards in New Mexico.
4. Assist in overseeing the activities of committees.
5.  Assist in the maintenance of all policy and procedure manuals.
6.  Monitor consistency between Bylaws and Policies and Procedures.
7. Present a gift of appreciation to the outgoing President at the convention business meeting.
8. Assume responsibilities as directed by the President.
9. Maintain the Policy and Procedure Manual for Office of the President- Elect.
10. Submit budget request to the VP-Administration and Planning by April 1st.
11. Serve on the Executive Board and attend Board Meetings.
12.  Chair the Committee on Honors.

  • Accept Nominations for the Association’s Awards (Honors, Fellowship and Community Service)
  • Present nominations from Committee on Honors for vote by Executive Board

Vice President of Administration and Planning

Bylaws: The Vice President of Administration and Planning shall appoint committee chairs and oversee the operations of the Association’s office and serve as treasurer.

Duties:
1. Serve as Treasurer of the Association.
2.Draw money from the Association’s funds to make expenditures.
3. Receive Association’s income from dues, convention registrations, etc.
4. Submit a financial report at each Executive Board meeting or at any called meeting.
5. Submit a proposed budget for the following year to the board in May before the new fiscal year begins on July 1.
6. Oversee the operation of the Association’s office, including recommending purchase or lease of capital equipment items.
7. Negotiate the annual contract for the Association’s annual convention.
8. Assist with registration activities for the Association’s annual convention.
9. Assure that appropriate members of the Board and office staff are bonded.
10.Maintain the Vice President for Administration and Planning’s Policy and Procedure Manual.
11. Send dues notices and create a directory of members annually.

Vice Presidents of Convention

Bylaws: The Vice Presidents of Convention shall appoint committee chairs and oversee the convention planning.

Duties:

  1. Plan yearly convention e.g., exhibitors, sponsors, brochure, posters, etc.
  2. Serve as members of executive board and attend board meetings.
  3. Plan for speakers for sessions.
  4. Collaborate with EB regarding fiscal responsibilities.
  5. Submit financial report of tentative expenses to EB.
  6. Submit budget request to VP Administration and Planning by April 1 for the following year.
  7. Maintain the policy and procedures manual for the VP conventions.
  8. Provide final report on Convention.
  9. Schedule Preplanning meeting with incoming Convention VP.
  10. Research Universities Open House at Convention.
  11. Review and explore convention outcomes and evaluation forms.
  12. Organize daily debriefing session of convention assistants during convention.
  13. Contracting and reserving convention date and facilities at least two years in advance.

Vice President of Audiology

Bylaws: The Vice President of Audiology shall represent the needs of New Mexico audiologists, and shall appoint committee chairs as needed.

Duties:

  1. Explore and recommend strategies to involve audiologists.
  2. Serve on executive board and attend board meetings.
  3. Provide input on issues pertinent to audiology at EB meetings.
  4. Network with audiologists (Non-NMSHA and NMSHA members) and stay current on issues and practices.
  5. Collaborate with Governmental Affairs VP to update licensing board with information regarding audiology issues.
  6. Collaborate with Convention Chair in planning Audiology program and CEU’s.
  7. Submit budget requests by April 1 for the following fiscal year.
  8. Maintain the policy and procedures manual for the VP Audiology.

Vice President of Communications

Bylaws: The Vice President of Communications shall record the minutes of the Executive Board, business meetings of the Association and other meetings at the President’s request; and oversee the content and maintenance of the NMSHA website.

Duties:

  1. Serve as a member of the Executive Board and attend Board meetings.
  2. Record minutes of the Executive Board meetings and of the Association business meeting.
  3. Present minutes to the NMSHA Administrative Assistant for disbursement to the Executive Board members and/or Association membership (within 45 days of the meeting).
  4. Assist the President to organize and distribute agendas for Executive Board and Association business meetings.
  5. Review the minutes of Executive Board and Association business meetings to identify any resolutions which are considered policy
  6. Maintain the Policy and Procedures Manual for the office of VP of Communications.
  7. Submit budget requests for committees under VP of Communications by April 1st.
  8. Monitor the Association website and update regularly.
  9. Assist with the moderation of the NMSHA listserv.

 Student Representative(s)

Bylaws: A student representative for a New Mexico Communication Disorders Program shall represent the interests of fellow students in NM Communication Disorders Programs. The student representatives would share one vote on the executive board between them.

Duties:

  1. Serve as a member of the executive board and attend board meetings.
  2. Assist with activities to increase student attendance at convention.
  3. Submit a report on student related issues for publication on the web-site.

 

Vice President Governmental Affairs –

Medical and Schools

Bylaws: The two Vice Presidents for Governmental Affairs shall oversee activities of NMSHA lobbyist, determine, prioritize and present to the Executive Board current legislative issues and appoint committee chairs as needed.

Duties:

  1. Serve as members of the Executive Board and attend board meetings.
  2. Educate legislators and membership via various mediums (regarding the profession).
  3. Schedule and organize NMSHA Day at the legislature.
  4. Advocate for profession and clients served.
  5. Collaborate with lobbyist and adhoc committees to develop, prioritize and promote legislative agenda.
  6. Disseminate legislative information via appropriate media, list serv, websites, etc.
  7. Serve as or ensure that the SEAL, STAR, and SMAC positions are filled.
  8. Advocate for passage of licensing board regulation changes.
  9. Work with lobbyists and legislators to provide input on any “super board” that is created.
  10. Maintain the policy and procedures manual for the office of VP Governmental Affairs (Medical and Schools).
  11. Submit budget requests to the VP Administration and Planning by April 1 for the next fiscal year.

 VP Public Information

Bylaws: The VP Public Information shall communicate to the executive board information on how to promote the professions and related professional issues, and shall appoint committee chairs as needed.

Duties:

  1. Serve as a member of the Executive board and attend board meetings.
  2. Promote “May is Better Speech and Hearing” month.
  3. Research expansion of and coordinate judging for NM Regional Science Fairs.
  4. Ensure availability of informational materials.
  5. Identify and schedule appropriate events to promote the professions.
  6. Collaborate with VP Governmental Affairs for NMSHA Day.
  7. Coordinate “get connected” and the NMSHA listserv to increase communication within and about the professions and collaborate with the VP of Communications.
  8. Submit a yearly budget request to the VP Administration and Planning by April 1st for the following year.
  9. Maintain the policy and procedures manual for the VP Public Information.

VP Professional Affairs

 Bylaws: The VP Professional Affairs shall communicate to the Executive board educational opportunities and related professional issues, and shall appoint committee chairs as needed.

Duties:

  1. Serve as a member of the Executive board and attend board meetings.
  2. Reassess to prioritize membership needs yearly.
  3. Maintain relationship with university programs, both faculty and students for recruitment.
  4. Make contact with university NSSLHA to solicit names for student representative on the Board.
  5. Collaborate with VP Governmental Affairs for NMSHA Day.
  6. Submit a yearly budget request to the VP Administration and Planning by April 1st for the following year.
  7. Maintain the policy and procedures manual for the VP Professional Affairs.
  8. Create a committee to study teletherapy issues in the State.
  9. Work with Continuing Ed chair to keep membership current with CEU opportunities and processing of CEU units on the website.

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